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Administrative Assistant in Brighton, MA at Global Atlantic

Date Posted: 2/27/2018

Job Snapshot

Job Description


Global Atlantic Financial Group, through its subsidiaries, offers a broad range of retirement, life and reinsurance products designed to help our customers address financial challenges with confidence. A variety of options help Americans customize a strategy to fulfill their protection, accumulation, income, wealth transfer and end-of-life needs. In addition, Global Atlantic offers custom solutions and responsive service for the capital, risk and legacy-business management of life and annuity insurance companies around the world.

Global Atlantic offers employees the unique opportunity to work in a fast-paced, collaborative and meritocratic working environment. The company’s unique entrepreneurial culture encourages all employees to assume significant levels of responsibility.  Global Atlantic invests in its people because it believes they are critical to the long term success of its business.


Global Atlantic is seeking an Administrative Assistant to provide support to our Compliance organization. The Administrative Assistant will assist in managing schedules, scheduling travel, submitting expense reports, and managing the office with the other members of the administrative team. Demonstrating strong communication and organizational skills, the successful Administrative Assistant must be able to manage multiple responsibilities in a fast paced environment and take on diverse responsibilities across all activities performed within the company. Teamwork, multi-tasking, professionalism and flexibility are all very important.  The essential duties and responsibilities include:

  • Provide administrative support including scheduling meetings, coordinating calendars, and arranging travel, utilizing our expense system, Concur.
  • Answering multi-line phone and ensuring messages are delivered for teams supported
  • Provide support and assistance in the preparation of general correspondence, presentations, and reports
  • Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).
  • Manage invoices, reports, memos, letters, financial statements and/or other documents, using Microsoft Suite software.
  • Coordinate visitors to office (including other GA staff, consultants, and auditors.)
  • Arrange catering and AV requirements for major meetings (may include external or internal parties)
  • Process invoices for payment; research and resolve issues/problems with payments.
  • Manage technology set-up, onboarding, and integration of new hires.
  • Assist with onboarding and integrating vendors
  • Maintain relationships with building management, technology support team, and other external support organizations / vendors.
  • Manage office facilities to include moves and changes.
  • Assisting with special projects and performing other duties and functions as requested.


  • Bachelor’s degree preferred
  • Minimum 3 years’ experience supporting one or more senior leaders and their teams
  • Demonstrated proficiency with Microsoft Office Suite (Word, Excel); strong Microsoft Outlook skills;
  • Excellent communication and interpersonal skills
  • Ability to multi-task and handle multiple responsibilities
  • Motivation to work in a team oriented and fast-paced environment
  • Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
  • Experience with Concur
  • Eagerness to learn and solid work ethic

Global Atlantic is an equal opportunity employer, does not discriminate in employment on any basis that is prohibited by federal, state or local laws.


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