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Executive Assistant in Brighton, MA at Global Atlantic

Date Posted: 2/26/2018

Job Snapshot

Job Description


Global Atlantic Financial Group, through its subsidiaries, offers a broad range of retirement, life and reinsurance products designed to help our customers address financial challenges with confidence. A variety of options help Americans customize a strategy to fulfill their protection, accumulation, income, wealth transfer and end-of-life needs.

Global Atlantic was founded at Goldman Sachs in 2004 and separated as an independent company in 2013. Its success is driven by a unique heritage that combines deep product and distribution knowledge with leading investment and risk management, alongside a strong financial foundation.

Global Atlantic is one of the fastest growing companies in the life insurance industry and is well-positioned as a leader across our businesses. Global Atlantic invests in its people because it believes they are critical to the long term


At Global Atlantic Financial group, we are looking for a dynamic addition to our team in our Brighton office.  We are seeking an Executive Assistant to support our Chief Operating Officer and her team.   Our ideal candidate will be able to multi task while responsible for arranging and scheduling meetings for the COO, scheduling and managing domestic and international travel, submitting expense reports, office management (shared responsibilities) and supporting other senior operations leaders as needed. Through our review of your qualifications, we are hoping to see you demonstrate strong communication and organizational skills, maintaining composure in a rapidly changing fast-paced environment and share a proven track record of managing multiple priorities in a fast paced environment. Teamwork, managing sensitive information with discretion, multi-tasking, professionalism and flexibility are all very important. 

The essential duties and responsibilities include:

  • Provide administrative support to the Chief Operating Officer and senior operations leaders, including scheduling meetings, coordinating calendars, and arranging travel
  • Answering multi-line phone and ensuring messages are delivered for teams supported
  • Provide support and assistance in the preparation of general correspondence, presentations, and reports
  • Perform general office management duties, such as ordering supplies and keeping shared spaces in good working order (conference rooms, pantries, reception).
  • Manage invoices, reports, memos, letters, financial statements and/or other documents, using Microsoft Suite software
  • Coordinate visitors to office (including other GA staff, consultants, and auditors.)
  • Arrange catering and AV requirements for major meetings (may include external or internal parties)
  • Process invoices for payment; research and resolve issues/problems with payments
  • Maintain relationships with building management, technology support team, and other external support organizations / vendors
  • Manage office facilities to include moves and changes including but not limited to: visitor management, contractor management and basic business continuity response. Mal also work with building management and vendors to resolve any day to day issues
  • Share responsibilities with mail and package delivery
  • Assisting with special projects and performing other duties and functions as requested


  • Associate’s degree or equivalent education and experience. Bachelor’s degree preferred
  • Minimum eight years’ experience supporting one or more senior leaders and their teams
  • Strongly prefer insurance industry experience
  • Demonstrated proficiency with Microsoft Office Suite (Word, Excel); strong Microsoft Outlook skills Excellent communication and interpersonal skills Ability to multi-task and handle multiple responsibilities
  • Motivation to work in a team oriented and fast-paced environment
  • Ability to work well with a group of other admins, including the ability to develop new processes and approaches as needed to support the office
  • Eagerness to learn and solid work ethic